University housing is made available to students enrolled at the Lacey campus. Priority is given
to first- and second-year students enrolled for a minimum of 12 credit hours each semester. Part-time
students may request housing through the director of housing and residence life. Dropping to part-time
status from full-time status does not automatically cancel a housing contract.
Apartment housing is available only to students who are at least 21 years old or have completed
60 or more credits (not including Running Start credits).
Room and board charges and payment:
Room and board rates are available on the housing and residence life website at www.stmartin.edu/ResidenceLife. Room and board fees, plus any previous charges for damage, lost keys, and/or extra custodial work, must be paid on or before the day of registration. If payment is to be made by loan, scholarship, or grant, the student will be required to present the award letter to the Office of Student Financial Services at the time of registration.
A student who moves off campus without the approval of the Office of Housing and Residence Life before the end of the contract period is responsible for the room payment for that period. A student approved to withdraw from housing before the fall add/drop deadline will forfeit his/her damage deposit and be prorated for the number of days in residence. A student who withdraws from housing after add/drop but within the first 30 days of the semester will be charged a $300 cancellation fee, forfeit his/her deposit, and be prorated for the number of days in residence. Students who withdraw from the University or leave housing after the 30th day of the semester receive no refund.
If the student withdraws for reasons of serious accident or extended illness, a refund of remaining room charges may be made. Additional exceptions to room charges for those leaving the University may be recommended to the Office of Student Financial Services by the director of housing and residence life. Students leaving housing are responsible for cancelling their meal plans in the Office of Student Financial Services, and board charges will be assessed at a daily rate and prorated based on the number of days remaining in the semester.
University policies: It is the studentís responsibility to familiarize himself/herself with University policies and regulations including, but not limited to, those in the student handbook, the University code of conduct, the University undergraduate catalog, residence life memos/bulletins/e-mails, and this contract. Students not abiding by University policies should expect to be held responsible for their actions through appropriate disciplinary action.
Furniture: University furnishings may not be moved from the studentsí rooms or from one hall to
another. No furniture from lounges or common living areas may be moved to studentsí rooms. Penalties
for moving furniture may include fines as well as other disciplinary actions as outlined in the student handbook.
Keys and proximity cards: Residents are issued keys when they check into their rooms. Room
keys and proximity cards may not be duplicated or given to other students or guests. A student who
illegally possesses, uses, or duplicates a University key or proximity card will be subject to disciplinary
action. If a student loses a key, he/she may be issued a temporary key, but will be charged $50 per
door for a lock change if the lost key is not recovered. Lost proximity cards may be replaced in the Office of Public Safety for $25.
The University will make every reasonable effort to protect the personal
property of residents; however, Saint Martinís University will not be liable for loss or damage of personal
property including, but not limited to, loss due to fire, flood, or theft. Students should consider
purchasing rentersí insurance or utilizing the extension of parentsí homeownerís insurance to cover
the loss or damage of personal property.
While not an all-inclusive list, the following items are prohibited in
- Stereo amplifiers, subwoofers, and speakers with six inch plus horns;
- Open heat source appliances including, but not limited to, hot plates, toaster ovens, space
heaters, and halogen lamps;
- Candles, incense, hookahs, fireworks, and other items with an open flame;
- Weapons of any kind including, but not limited to, large knives (three inch plus blade), swords, firearms
(including bb, paintball, and toy guns), and explosives (Note: Any item used to harm or threaten
any individual or oneself is considered a weapon.);
- Alcoholic beverage containers, shot glasses, kegs, and drug paraphernalia;
- Pets other than fish in a five-gallon tank.
Prohibited items found in the residence halls will be confiscated and disciplinary action may be
taken. With the exception of alcohol and drug paraphernalia, property receipts will be issued for items that may be possessed legally off campus and can be stored for 30 days by Residence Life officials. If they are being removed from campus, confiscated items may be returned upon written request, but will be discarded after 30 days if not claimed.
Responsibility for institutional property:
Upon moving in, each student is required to sign a room condition report indicating the receipt of room keys and condition of the room and its furnishings. Upon check-out, if inspection by University staff reveals damage or messiness beyond normal wear to the room and/or its furnishings, the occupant(s) of the room will be charged. All rooms must be thoroughly cleaned upon check-out and returned to their original state. If individual responsibility for damage, loss, or defacement cannot be determined, charges may be assessed equally to the apartment, suite, or room residents for damage.
Right of privacy:
Students are guaranteed the reasonable privacy of their residence and belongings.
Under specific circumstances, however, rooms/apartments may be entered by University staff.
These circumstances include, but are not limited to, cases of emergency, the need for repairs, fire
drills, and when reasonable suspicion exists to indicate that a violation of University regulations or
federal, state, or local law is taking place in the room. In cases involving suspected violations of law or policy, rooms and their contents may be searched by University officials. In other cases (such as routine health and safety inspections), 48-hours notice will be provided to advise residents that staff will be entering their rooms.
Occupants are not permitted to paint, alter, or remodel any student room, apartment, or public area in the residence halls without prior written approval from the director of housing and residence life or his/her representative. Guidelines for room personalization are provided in the Student Handbook. Upon check-out, room/apartment furnishings must be in the same location as when the occupant checked in.
All room changes must be coordinated with and approved by the Office of Housing
and Residence Life. If approved, a room change fee of $25 will be assessed. Room changes made
without permission will result in a $100 fine and possible return to the originally assigned room.
Rooms/apartments are to be occupied only by the student(s) for whom
they are reserved, except in the case of temporary guests who must abide by University regulations
and who must be registered with the Office of Housing and Residence Life.
The University reserves the right to ask guests of residents to leave if they have not followed the
guest policy outlined in the student handbook, are disturbing other residents, or are violating
University regulations or federal, state, or local laws.
Special needs housing:
Special needs housing options, including single room accommodations, are available to students registered with the Office of Disability Support Services. Spangler and Parsons Halls are equipped with several units designed to accommodate students with wheelchairs. Priority will be given to applicants requesting a wheelchair-accessible room according to the date of application. Students requesting wheelchair-accessible rooms must submit a request to the Office of Disability Support Service or include the request with this application/contract. Wheelchair-equipped rooms may be assigned to any resident student; however, a student may be moved to another space if the University grants a special needs request.
Service animals are permitted in University facilities. A person with a disability who utilizes a service animal must be registered with the Disability Support Services Office, providing thorough documentation of the disability and need to have a service animal on campus. Service animals whose behavior poses a direct threat to the health or safety of others or is disruptive to the campus community may be excluded regardless of training or certification.
- The date and time of the residence halls' opening will be announced prior to
each academic year and published on the University's academic calendar and in Housing and Residence Life correspondence. Students may not occupy or leave personal belongings in any student room or
hall before the time the halls are scheduled to open unless they are participating in a University scheduled
program, have prior approval from the director of housing and residence life, and pay
an additional fee. The University will not be responsible for any property left in the residence hall at
the time of check-out.
- Intersession 1: May 11-18 (Spring residents will move to summer assignments when available. Check-out is Saturday, May 18, 9:00 am - 3:00 pm.)
- Summer Session 1: May 20 - June 28 (Check-in is Sunday, May 19, 2:00 pm - 6:00 pm. Check-out is Saturday, June 29, 9:00 am - 3:00 pm.)
- Summer Session 2: July 1 - August 9 (Check-in is Sunday, June 30, 2:00 pm - 6:00 pm. Check-out is Saturday, July 10, 9:00 am - 3:00 pm.)
- Intersession 2: August 11-24 (Intersession 2 is available only to students continuing in the fall. Summer students will move to fall assignments when available. Check-in is Sunday, August 11, 2:00 pm - 6:00 pm.)
- The terms and
conditions of this contract are applicable for as long as the student remains in the residence halls. Those who delay
their departure without prior approval may forfeit their deposit and will be charged at established
University guest rates.
Termination of contract
This contract remains in effect until the end of the contract period, but may be terminated under
any of the following conditions:
- If you cancel enrollment in writing prior to the first day of classes and prior to moving
into a residence hall.
- If you violate the terms of this contract, University regulations, or local, state, or federal laws.
(No refund will be provided under these circumstances.)
Please retain the electronic copy of these terms and conditions for your personal records.