Program Overview Volunteer Roles Club Programming and Event Planning Club Finances Publicity and Communication Community Service Staff and University Services Information Release Policy Statement
TERMS OF OFFICE: The president's term shall be two years with the option to serve additional terms upon board re-election. All other officers? terms shall consist of three years with the option to serve additional terms upon re-election.	Officer List President Vice President Secretary Community Service Coordnator Events Coordinator Young Alumni Coordinator AAAC Contact Newcomer Coordinator Treasurer Publicity Chair/Newsletter Coordinator Website Coordinator Parent Representative Graduate/Professional School Rep Career Services Rep

PRESIDENT

1. Represents the Alumni Club as the official spokesperson.
2. Serves as an ex-officio member of all Club committees.
3. Presides at all local board meetings.
4. Assumes responsibility for the scheduling success (and follow-up) of each activity or project the Club undertakes.
5. Approves the agenda for each meeting.
6. Should be visible at Club functions or appoint an officer to attend.
7. Works to increase participation and dues, if applicable. Works to recruit and identify new officers for the board.
8. Serves as the Club contact for the DAA staff.
9. Writes an annual report (following a template provided by the DAA) detailing the Club?s activities, meetings, event attendees and future plans to be submitted to the DAA staff by July 1 of every year.
10. Provides the DAA staff with a list of officers by July 1st of each year.
11. Attends the annual Volunteer Leadership Conference on Duke?s campus.
12. Participates in DAA regularly scheduled conference calls.

VICE PRESIDENT

1. Performs the duties of the president in his/her absence.
2. Handles arrangements for programs and meetings.
3. Co-leads meetings with president.
4. Assists all officers at Club functions in order to become familiar with and promote Club operations.
5. Will assume presidential duties if agreed upon by a majority vote of the board.

SECRETARY

1. Responsible for gathering minutes and recording pertinent information from board meetings.
2. Collects samples of all Club mailings.
3. Forwards complete minutes of all meetings to the DAA staff contact.
4. Works with the rest of the board to get the yearly events calendar scheduled to ensure the appropriate promotion and DAA support.

COMMUNITY SERVICE COORDINATOR

1. Coordinates activities involving volunteerism and community service.
2. Seeks out community-based projects in the area and presents ideas to the board.

EVENTS COORDINATOR

1. Generates new ideas to engage alumni and collect event ideas from other volunteers and alumni.
2. Brings these ideas to the board along with a plan for the event, venue information, a contact person, estimated cost, etc.
3. Sends requests to the DAA staff contact for email messages 1 week prior to targeted mail date.
4. Follows up with the DAA staff representative within 7 days of the event to report list of attendees and a brief summary of the event.
5. Plans events with an understanding of the Club?s larger calendar of events in order to space events appropriately and plan a diverse array of activities.
   

YOUNG ALUMNI COORDINATOR

1. Works with the DAA?s Director of Young Alumni Programs to increase awareness of the DAA?s efforts in this area and to provide feedback to the DAA staff from local young alumni (defined as any alum who has graduated from Duke within the last 10 years).
2. Coordinates activities that appeal specifically to young alumni.
3. Represents young alumni concerns to the board.

AAAC CONTACT

1. Performs AAAC Chair duties.
2. Helps coordinate communication efforts between the Club and the AAAC.
3. Serves as the liaison when planning admissions-related events.

NEWCOMER COORDINATOR

1. Responsible for sending regular messages to all alumni new to the area. The DAA office provides the list of alumni new to the area.
2. The welcome message should contain the following information:
   ? Duke Club president
   ? Newcomer contact person
   ? AAAC Chairperson
   ? Club website address
   ? Duke Alumni Office contact information and Staff representative contact information
   ? All upcoming events
3. Responsible for planning events to familiarize new alumni with the area.

TREASURER

1. Responsible for all Club finances.
2. Keeps Club bank account (if applicable), collects and records dues, and deposits event payments in a timely manner.
3. Will provide bank account information and statements (if applicable) upon request of the DAA staff.

PUBLICITY CHAIR/NEWSLETTER COORDINATOR

1. Works with event coordinators to collect information for each Club event and passes this information on to the DAA staff representative.
2. Proofreads publications to ensure accuracy.
3. Submits newsletter content to the DAA staff representative and proofreads the newsletter to ensure accuracy.
   

WEBSITE COORDINATOR

1. Responsible for regularly updating the Club website.
2. Works with the Publicity Chair and event coordinators to advertise and promote Club activities on the Club website.

PARENT REPRESENTATIVE

1. Represents non-alumni parents of current Duke students

GRADUATE/PROFESSIONAL SCHOOL REPRESENTATIVE

1. Represent the schools of law, business, divinity, and medicine and other graduate and professional school programs.
2. Help the Club?s board work with the independent external relations offices for these programs and schools at Duke and their local alumni groups to create combined and successful programming.

CAREER SERVICES REPRESENTATIVE

1. Serve as a liaison between those alumni in search of employment or looking to change jobs and those searching for new employees.
2. Work with the Assistant Director of Alumni Career Services to plan local career services related events and to gather information to assist alumni.

The DAA encourages the use of ad-hoc members on the board. Ad-hoc board members can be added at the discretion of the board and can have voting privileges, if the board so chooses.